Privacy Policy

Effective date: 27 June 2026

Exhibitions Voice Pvt Ltd ("ExhibitionsVoice," "we," "us") operates exhibitionsvoice.com, a B2B trade show and exhibition directory. This Privacy Policy explains how we collect, use, and protect personal information when you use our website and services.

By using ExhibitionsVoice, you agree to this policy. If you do not agree, please discontinue use of our services.

Information we collect

Information you provide

• Contact and inquiry forms: name, email, phone, country, organization, and message content when you contact us or request information.
• Event submissions: organizer name, event details, logos, and contact information submitted through Post Event or media partnership forms.
• Newsletter registration: email address and preferences when you subscribe to updates.
• Registration forms: details submitted through event registration flows hosted on our platform where applicable.

Information collected automatically

• Usage data: pages viewed, search queries, referral URLs, and interaction with directory features.
• Device and log data: IP address, browser type, operating system, and approximate location derived from IP.
• Cookies and similar technologies: see the Cookies section below.

How we use your information

• Operate and improve the trade show directory and search features
• Respond to contact, editorial, and partnership inquiries
• Process event listing submissions and organizer requests
• Send newsletters and service updates where you have opted in
• Analyze site usage to improve content and navigation
• Protect against fraud, abuse, and security incidents
• Comply with legal obligations

Legal bases (EEA/UK users)

Where GDPR applies, we process personal data on these bases:

• Contract: to provide services you request (e.g. listing submissions, inquiries).
• Consent: for marketing emails and non-essential cookies where required.
• Legitimate interests: to operate, secure, and improve the directory, balanced against your rights.
• Legal obligation: where law requires retention or disclosure.

How we share information

We do not sell your personal information. We may share data with:

• Service providers that help us host the site, send email, or analyze traffic (e.g. hosting, email delivery, analytics providers), under confidentiality obligations.
• Event organizers when you submit a listing or register interest in an event — only information necessary for that purpose.
• Authorities when required by law or to protect rights and safety.

Third-party websites linked from event profiles (organizer sites, registration pages) have their own privacy policies. We are not responsible for their practices.

Cookies

We use cookies and similar technologies for essential site operation, preferences, and analytics (including Google Analytics where enabled). You can control cookies through your browser settings; disabling cookies may limit some features.

Data retention

We retain personal information only as long as needed for the purposes described above, unless a longer period is required by law. Contact form and listing data is typically retained while your inquiry or listing remains active, plus a reasonable period for record-keeping.

Security

We use administrative, technical, and organizational measures to protect personal information. No method of transmission over the Internet is fully secure; we cannot guarantee absolute security.

Your rights

Depending on your location, you may have rights to access, correct, delete, restrict, or port your personal data, and to object to or withdraw consent for certain processing. To exercise these rights, contact us at info@exhibitionsvoice.com. We will respond within applicable legal timeframes.

California residents may have additional rights under the CCPA/CPRA. EU/UK residents may lodge a complaint with their local data protection authority.

Children

ExhibitionsVoice is intended for business professionals. We do not knowingly collect personal information from children under 16.

International transfers

Your information may be processed in countries other than your own. Where required, we use appropriate safeguards for cross-border transfers.

Changes to this policy

We may update this Privacy Policy from time to time. The effective date at the top will change when we do. Continued use after updates constitutes acceptance of the revised policy.

Contact us

Exhibitions Voice Pvt Ltd
Email: info@exhibitionsvoice.com
Website: Contact form
Related: Terms & conditions

This policy is provided for transparency and does not constitute legal advice. Consult qualified counsel for jurisdiction-specific requirements.